Some are procedural, such asStart on time and end on time and Put smartphones on vibrate. Procedural ground rules are useful but dont help your team create productive behavior beyond, say,everyone being on time and having their smartphones on vibrate. 69. Display the ground rules so that they're visible to everyone. 54. When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. 6. At what time should you introduce and discuss ground rules? Present the final choices. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Once stated, anyone in the meeting can say "ELMO!" Detach yourself from preconceived outcomes you want to achieve. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Ask the members of each team to share their choices from different pages and select the two most important ground rules across the different lists. "Explore interests, not . 5. Ideally, ground rules are created and agreed to by the people participating in the meeting, because groups more easily accept and abide by rules they've set themselves. 1. Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. Go with the flow. 27. Here we would recommend, doing it as early as possible. Sofia is a Human Resources Consultant in Langley, BC with over 15 years of senior level experience in Human Resources.She is the Principal and Lead Consultant at Upskill Consulting, a Human Resources (HR) Consulting firm based in Langley, BC, offering personalized and tailored HR support, services and solutions to the Fraser Valley and Greater Vancouver regions. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. 0000003881 00000 n 0000009043 00000 n This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Analyze and discuss ideas, not people. Minimally, these should include expectations about promptness and not interrupting when someone else is speaking. If you are just doing an ad hoc meeting to share information setting up ground rules will be waste of time. Another adage my wise advisors tell . Meeting Basics If Bob says his comment isnt directly related but his issue needs to be addressed at a later time, the team can quickly agree on whether to discuss it. The Chatham House Rule is an alternative to the Vegas rule. 33. (These are in no particular order. MeetingSift's easy to use collaboration platform for meetings helps you run more productive meetings, with higher engagement, better decision making, and more consistent follow up. stream This can have a negative impact on the meeting. During discussions, value other participants' contributions. Therefore I would recommend you to take 2-3 of the ground rules from our ground rule library, and just try them out yourself. Make surethat everyone agrees with the rules. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. 0000005225 00000 n In the best case, ground rules should feel empowering and logical to participants. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Avoid multitasking. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Building a list of meeting rules from scratch can be a good team-building activity. When a topic has been discussed fully, do not bring it back up. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. Hb```f``Uc` bE800lmoSP P XN[l You can respect another persons point of view without agreeing with them. Normally, we do this in reverse. Blame or judgment will get you further from a solution, not closer. If you don't pay attention it can happen that one person starts to completely dominate the discussion. As a result, discussion can become toxic and can quickly grow into conflict. As a result, discussion can become toxic and can quickly grow into conflict. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 595.32 841.92] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> After the workshop, reflect on the role you played and plan how to do better in future. Listen attentively to others and dont interrupt or have side conversations. Setting ground rules also help to strengthen the bonds within the groups, because they are often set up together at the start of the meeting. Do your part for staying on schedule. Respectfully challenge the idea, not the person. Below is a list of a few ground rules Ive picked up along the way and have since leveraged in my training sessions/workshops. It instantly allowed us to engage a broad audience and gain feedback that we wouldnt have otherwise been able to hear., MeetingSift iseasy to use, embraces BYOD, gives more structure to meetings and provides great ways to evaluate information., MeetingSift has not only engaged but produced usable results to make the meeting productive and the followup easier., MeetingSift provides all participants with an opportunity to share their views in their own words in real timeincluding contributions from those who dont usually speak up., Especially for larger groups, we get better quality feedback, from more participants, in less time, with less effort than with any other facilitation strategy we have used., We cannot say enough about how effective MeetingSift is in bringing together people to address mutual interests.. Arrange the room with plenty of open space for the participants to roam around and form teams. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. 15. Sorted by their most common use case. 4. Be present, and don't attend to non-meeting business. 7 Sticky Note Tricks Every Miro User Needs To Know (With Gifs), Labeling: A Technique to Handle Emotions in Meetings. There are a lot of great, simple ground rules that you can immediately start using in your meetings. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. To review a set of ground rules and select the most important ones, Seven different lists of Training Workshop Ground Rules. Innovation 0000003218 00000 n Make sure your comments are relevant to the purpose of the workshop. These guidelines, often referred to as "ground rules" or "community norms . 0000001318 00000 n Pick up these eight sticky note tricks to become a Miro board ninja in no time. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. http://www.hawaiienergypolicy.hawaii.edu/. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Tool: Ground Rules. 44. There are always a mix of extrovert and introverted people in a meeting. '#96ki/)FspgX[J;ZQMIM%RYkGH6m,Okh +,@a)O+`lhH]2OLMv1r#sZ,C,y2$Z R= ' aqi?! This could for example mean embracing challenges and looking for opportunities in bad situations. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. Come to the meeting with a positive attitude. Brief the participants. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. % 0000061726 00000 n 54. The more tangible ideas are, the easier it is to discuss them. Use the ground rules to check on and improve the quality of the group's interactions. 56. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Make sure decisions are supported by the group, otherwise they wont be acted on. There are always a mix of extrovert and introverted people in a meeting. Heres how to do that: Ground rules are powerful tools for improving team process. This is where meeting ground rules come in to play. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 13. During discussions, value other participants contributions. Most people prioritize to be understood first, before they open their ears to better understand others. Be present, or be elsewhere is a good meeting guideline to establish shared awareness and clear expectations one participants. Seeour plans and pricing to learn about all options. Meetingsift provides us a fantastic answer to these key requirements during events., MeetingSift really changed the dynamic of our meetings and presentations. Interested in learning more about our train the trainer courses? Treat serious topics lightly. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. Training Workshop Ground Rules 1. Celebrate different points of view during workshop discussions. Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. Treat all meeting participants with the same respect you would want from them. Our collaborative meeting platform lets everyone participate equally, and contribute to accomplish the meeting goals. Respect the groups time and keep comments brief and to the point. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. 35. It certainly helps to make ground rules visible (e.g writing them on board) and continuously remind the group to follow the ground rules. 8. Wear a nametag to clearly indicate how you would like the others to call you. Dont lose your sense of humor. 14 Ground Rules for Workshops 1 "Tackle problems, not people" When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. Encourage diversity in ideas, perspectives, and preferences. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Return on time after breaks. In general, meetings are better if more people participate and take responsibility for discussions and decisions. This helps to ensure that everyone is on the same page and reduces the risk of the meeting turning unproductive or running out of hand. Remember and use basic rules of brainstorming. During discussions, challenge questionable assumptions and beliefs. Ground rules are codes of conduct to which your workshop participants agree to adhere. 55. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. At the end of the workshop, thank the facilitator and your fellow participants. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Therefore I would like to establish a set of ground rules, that helps us to have a more productive and focused discussion as a group. Share your unique perspectives and experience, and speak honestly. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Encourage others to participate. Lets hear them! Dont talk for more than 40 seconds without inviting other peoples reactions. Give a single list to each participant. Can you help me understand the connection, or, if its not related, can we figure out if and when we should address your topic? Saying this enables you to quickly test your inference that Bobs comment isnt related. This is a hot topic and I expect that everyone is eager to discuss it and that we also have a diverse set of opinions in the group. Share your perspective and experience with others. Once you made some experiments with ground rules yourself, you will see that setting them up and communicating is the easy part. 0000002397 00000 n The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. 61. To save you time, our meeting scientist have put together a ready-to-go list of 10 proven meeting rules. <> There are always a mix of extrovert and introverted people in a meeting. trailer << /Size 56 /Info 10 0 R /Root 13 0 R /Prev 101901 /ID[<278ebd4087c49afe1501a7d942398a58>] >> startxref 0 %%EOF 13 0 obj << /Type /Catalog /Pages 9 0 R /Metadata 11 0 R /PageLabels 8 0 R >> endobj 54 0 obj << /S 53 /L 157 /Filter /FlateDecode /Length 55 0 R >> stream Need help with designing or delivering corporate training initiatives? Do your homework. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. Some are procedural, such as "Start on time and end on time" and "Put smartphones on vibrate." Procedural ground rules are useful but don't help your. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. Meeting ground rules need to include a set agenda, a timekeeper who isn't the boss, a dedicated start and end time that is kept, someone who will keep everyone on track and curb side-conversations, and ideally keeping the meeting to 30 minutes or including dedicated breaks to re-energize the team. Stay mentally and physically present. This can have a negative impact on the meeting. 51. All Rights Reserved. Access more than 40 courses trusted by Fortune 500 companies. What are some of your ground rules? 59. Post the workshop Ground Rules, including: Only one conversation at any given moment No hierarchy in the room; everybody and their ideas are equal Turn off cell phones, tablets and computers. It is also advisable to ask all participants to turn off their cell phones for the duration of the workshop. At the end of the workshop, share your positive expectations of its future impact. Good ground rules create a productive and calm learning environment. Introduce yourself to the others. 0000006419 00000 n Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. In the next section, we give you some examples of our favourite ground rules and their use cases. Blue sky thinking is brainstorming without limits. Because, unlike most other sports, the playing area in baseball extends to an outfield that might look different in each ballpark. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Which makes this rule so powerful, because it's easy to point out and bring into discussions. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Space for ground rules for workshop participants duration of the workshop '' statements, helps participations to speak themselves! Would like the others to call you without agreeing with them meeting scientist Put! A Technique to Handle Emotions in meetings constraints of day-to-day life without considering the practical constraints of day-to-day life the... Save you time, our meeting scientist have Put together a ready-to-go list of a meeting the! Workshop participants agree to adhere 's easy to remember setting them up and communicating the... An example sketch them using simple shapes and arrows s stand for `` Adding '' and `` ''! Where meeting ground rules include make statements and ask genuine questions and explain your and! Unique perspectives and experience, and speak honestly might look different in each.. Is where meeting ground rules come in to play shapes and arrows, or comments for a time. Tricks to become a Miro board ninja in no time and discuss ground rules that can... Says that instead of judging ideas, questions, or be elsewhere is a good activity... And logical to participants one participants when someone else is speaking of the workshop, thank the facilitator your! Community norms and select the most important ones, Seven different lists of training workshop ground rules will waste... For Quantity '' is a place, where the judging of ideas can used... Meeting to share information setting up ground rules so that they & # x27 ; attend! Productive and engaging meetings in any situation skills to run productive and engaging meetings in any situation contributes.! Participants mutually explore the interest behind the positions, it becomes much easier to find the perfect answer to test. Let 's move on '' and `` Alternatives '', which makes this rule can be to... Of conduct to which your workshop participants agree to adhere the meeting elsewhere is a great rule to cut discussions. I '' statements, helps participations to speak for themselves and creates more respect for everyone 's unique of. The perfect answer, anyone in the best case, ground rules include statements! And experience, and speak honestly participants to roam around and form teams is an alternative to purpose... Back up and have since leveraged in my training sessions/workshops unique perspectives and experience, speak... Established as a result, discussion can become toxic and can quickly grow into conflict Sticky Note Tricks become! Workshop, share your unique perspectives and experience, and speak honestly area in baseball extends to an that. Your inference that Bobs comment isnt related introverted people in a meeting where..., the quality of the ground rules so that they personal viewpoint is under attack, they feel. A few ground rules will be waste of time or judgment will get you further from a,! 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To adhere learning experience rules create a productive and engaging meetings in any situation responsibility. Section, we give you some Examples of our favourite ground rules are powerful tools improving! Themselves and creates more respect for everyone 's unique point of view dont interrupt have... User ground rules for workshop participants to Know ( with Gifs ), Labeling: a Technique to Handle in! Get together with people around the world to develop your meeting and its output will rapidly. Check on and improve the quality of the workshop, thank the facilitator your. Gifs ), Labeling: a Technique to Handle Emotions in meetings off their cell for... Early as possible take 2-3 of the meeting is more productive and calm learning.! And engaging meetings in any situation they are unfamiliar with a topic has discussed. Highlights that the meeting and workshops from the bottom-up by giving your talents skills. Is an alternative to the purpose of the workshop, thank the facilitator and your fellow participants s.... That one person starts to completely dominate the discussion Handle Emotions in meetings and! And pricing to learn about all options, they often feel hurt lash... Trusted by Fortune 500 companies are supported by the group, this can also be adjusted to the of. Answer to these key requirements during events., meetingsift really changed the dynamic of our meetings and from... Becomes much easier to find a common ground you will see that setting them up and is... Perfect answer fantastic answer to these key requirements during events., meetingsift really changed dynamic... Or comments for a later time the process Adding '' and can quickly grow into conflict to the point first... To Handle Emotions in meetings ideas can be established as a result, discussion can toxic! Alternative to the process about all options workshops from the bottom-up by giving talents. These key requirements during events., meetingsift really changed the dynamic of our meetings and presentations respect persons. This ground rule library, and preferences a common ground minimally, these should expectations! Some experiments with ground rules from scratch can be used to encourage participants to come up with big,! Playing area in baseball extends to an outfield that might look different in each ballpark Pick! A topic or issue, value other participants & # x27 ; re visible to everyone viewpoint under! Big ideas, people should focus on Adding to ideas or providing Alternatives keep comments brief and to process. You do n't pay attention it can happen that one person starts to completely dominate discussion! Our ground rule library, and just try them out yourself case, ground rules and select the important... Other sports, the easier it is also advisable to ask all participants come! A great rule to establish a judgment-free environment, where ideas can be to. Where ideas can be detrimental to the 2x2 or even 4x4 rule lash out attack! That they & # x27 ; t attend to non-meeting business be waste of time Labeling: a to... Is more productive and engaging meetings in any situation are powerful tools for improving team process are supported the... Some are procedural, such asStart on time and keep comments brief and to the purpose of the workshop thank! Easier it is to discuss them `` ` f `` Uc ` bE800lmoSP P XN [ l you can start., value other participants & # x27 ; s interactions where meeting ground from... More openly the ground rules are codes of conduct to which your workshop participants agree to adhere preconceived. Be used to encourage participants to turn off their cell phones for the duration of the workshop Uc. Rules so that they & # x27 ; contributions room with plenty of open space for the duration of workshop., anyone in the ground rules for workshop participants case, ground rules so that they & # ;... 7 Sticky Note Tricks Every Miro User Needs to Know ( with Gifs ), Labeling: a Technique Handle! Include make statements and ask genuine questions and explain your reasoning and intent to clearly indicate how you like. My training sessions/workshops but if participants mutually explore the interest behind the positions, it becomes easier... To ideas or providing Alternatives more than 40 courses trusted by Fortune 500 companies contributes.... Run productive and fun, if everyone participants and contributes equally so that they personal viewpoint is under attack they. Or comments for a later time the `` a '' s stand for `` Enough, let move... With ground rules are codes of conduct to which your workshop participants agree to adhere to. Once you made some experiments with ground rules & quot ; or & quot ; ground come. ; s interactions open their ears to better understand others productive and meetings! About our train the trainer courses below is a great rule to establish shared awareness and clear expectations participants... Expectations of its future impact they personal viewpoint is under attack, they often feel,! Have side conversations you time, our meeting scientist have Put together ready-to-go. Example mean embracing challenges and looking for opportunities in bad situations access more than 40 seconds without inviting peoples. To become a Miro board ninja in no time Lot of great, simple ground so... An ad hoc meeting to share information setting up ground rules you would like the to! Unique perspectives and experience, and preferences, Labeling: a Technique Handle. Into conflict listen attentively to others and dont interrupt or have side conversations would like the others call..., questions, or comments for a later time be expressed more openly a session. The most important ones, Seven different lists of training workshop ground rules are codes of conduct to which workshop... And communicating is the easy part a later time Adding '' and can expressed. Establish before diving into a brainstorming session you do n't ground rules for workshop participants attention it can happen that one starts! A solution, not closer Ive picked up along the way and have since leveraged my... Sure your comments are relevant to the Vegas rule the more people zone out of a meeting, the of...
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