Benefits of email marketing services for bulk messaging: Alternatively, you can use push notifications for your website. That's a major breach of trust. The only difference is that no one aside from the sender gets to see who's received a blind copy. You'll CC someone when the information in the email is relevant, and they might want to read it and store it away. To copy someone on Gmail with a computer: The process is similar on the majority of mailing apps. Search for a contact's name or email address in the "Cc" field, and select the correct recipient. CC (carbon copy) those who need to be aware of an issue. Note that theres also an option for BCC, or blind carbon copy. We dig deeper into BCCs in this guide to BCC in email; for now, understand that this feature works much like the CC feature, but the recipients will not be visible to anyone else on the email (including other BCC recipients). BCC is short for 'Blank Carbon Copy'. So to save yourself the confusion, start here. You want the recipients of the message to know the other people who have been sent the message. It in no way gives them access to anything not included in the message you CC'd them. This protects both you and your recipients from privacy violations. Instead, let the Sender decide to send your reply to the others involved. Notably, the CC format allows everyone to see each other's email addresses, too. HR would receive a copy for their records, but your fellow employee wouldnt be aware of this. This way, you protect yourself and the privacy of anyone else on the list.. This kind of abrupt disclosure has resulted in countless tense office scenarios. They may or may not see the message, and they may or may not respond. When an email is addressed to us directly, we have to act. Gmail. How to Send Email to Multiple Recipients Without Them Knowing, It is always a good practice to comply with privacy and confidentiality standards. If you CC someone can they see previous emails? 2022 Google. You'll have 5, 10, 20, or 30 . These days, an email CC means you sent a copy of a message to someone other than the direct recipient - it's an easy way to keep vested parties in the loop on a subject. Weve explained the basics of BCC and how to use it, but lets look at some examples. Sometimes it's easier and safer to simply write a completely separate response email. It is perhaps easiest in Gmail. Normally when you send an email, recipients can see who else . Olympia, WA 98501. Email programs have a function called "Cc" which allows you to send an email to someone but shows that they're not the main recipient. In spite of these issues, there are some very good reasons to use BCC. A BCC, on the other hand, is a blind carbon copy. Here's a quick explainer on the "Cc" duo, and what you can use them for. Gmail is simpler than Outlook and takes just three steps to send an email with hidden addresses. Bcc appears in the Send area of your email, below Cc. However, they will now have to catch up on the conversation whether they want to or not. However, not all team members will be involved, so use BCC to message those it relates to. Martin Lassen If you're BCC'd on a message, be very careful to guard that trust, and never use Reply All. You should only Reply-All to an email when youre sure your reply is relevant to everyone in the thread. Push subscriptions typically grow faster than email subscriptions. Click on it AFTER the message is typed? just a reminder: However, you can also send . This can be done to either the original sender or one of the last active recipients who sent the last message in the email thread. If youre dealing with problems within your work team, for example, you probably shouldnt BCC your manager, team leader, or colleagues without notifying them first and getting their permission. Since 2011, Chris has written over 2,000 articles that have been read more than one billion times---and that's just here at How-To Geek. "Cc" stands for "carbon copy," and is included in nearly every email app, website, and program. There are several reasons, including data protection. Can CCD people see attachments? In Gmail, youll find the CC field as an option on the right-hand side of the To field. Help Center. CC means carbon copy, meaning the person receives a copy of an email sent to someone else (the recipient). Two other points that haven't been hit yet: Even the people in the to: field can't see BCC recipients. Thus, the BCC list is a secret to everyone but the sender. CCd people often end up in the middle of extended email threads, whether that was the intention or not. In the To field enter Undisclosed recipients and add your address after it (for instance, myinfo@gmail.com). They are also not included in the conversation should it be continued. Unfortunately, some people cant stop themselves from CCing everyone, into their emails. The first email you sent out will never know about the 2nd email. BCC can be used in both internal and external communications, depending on the purpose. When you CC someone you're sending them one message. This does not apply if you are starting a completely new series of emails. Sending out . Chris Hoffman is Editor-in-Chief of How-To Geek. You can add up to 100 CC recipients in Gmail. For instance, when you CC your boss in every work email you send, CC several people just to fill up the field, CC your boss to prove a follow-up, or just to follow the crowd. Dont be that person! Featured image via Eny Setiyowati / shutterstock.com. Our examples above are situations where someone may want to stay aware of a conversation but doesnt need to be actively involved in it (at this moment)., It might be that youre emailing a customer about the progress of their order and want to copy your manager so they can understand the progress. (Cc appears in the Send area by default.) 1 Saurabh Singhal Life is a Beach 7 y Related Cc stands for Carbon Copy. It can protect you and others in the email chain when used appropriately. Theyll also be able to see the email address of every other recipients in the To and CC fields. They may need to check the specific setting for your account. Go to 'Contacts', choose 'Home', and click 'New contact'. When you CC, or carbon copy, someone on an email thread it is tantamount to sending an email to them. CC is a great option when emailing large groups of people, including entire teams and even entire organizations. If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. Maybe you're a supervisor of various contract or freelance workers who never interact with each other, and you want to update all of them on policy changes without having to send individual emails. However, everyone you add to the Cc list will see all the other recipients on the list. Save your changes. They can view the emails without the responsibility of having to respond. Yes, you can hide the recipients names and email addresses when you are sending a mass email. Add a recipient in the "To" field, and then click "Cc" to add a contact to the Cc list. Then, play around by CC and BCCing yourself into correspondence. Sign up for a free trial today, and see firsthand what its all about! Gmail. You can also add new attachments if needed. In Gmail, click Compose to create a new email. When you BCC others in an email thread, youre sending them a Blind Carbon Copy of a message. The importance of learning proper email etiquette and the uses of to, CC, bCC, reply, reply all and forward when sending confidential or work emails cannot be overstated. Defenders of the BCC (blind carbon copy) will point to appropriate examples. In general, dont Reply-All to a department-wide or company-wide email that has been mass-delivered via CC or BCC. Otherwise, you'll be cluttering their inbox with unrelated messages they really don't need. Get a Free AI Software Layout Pack for Divi. Just note that when you "Cc" someone, everyone who receives the email can see their email address. In this context, To serves as your primary field and CC serves as your secondary field. Cc stands for "carbon copy," which means that a copy of your message will be sent to recipients who have entered this field. Your submission has been received! OK, so when to use CC in an email? Youll have to keep them in the loop if youre BCCing them. For example, lets say your boss wants you to email a customer in response to a complaint. Generally, for bulk emails, the number of addresses is limited by ESPs (email service providers), to prevent suspicious activity. Otherwise, youll be cluttering their inbox with unrelated messages they really dont need. Home Marketing Email Marketing How to Send Email to Multiple Recipients Without Them Knowing. Here are 4 examples of how to use CC in an email conversation. However, you can also send copies of an email to additional people by specifying multiple addresses in the To field. They can see all the people the email has been sent to and will be automatically included in all replies. If you are unsure, only reply to the sender. When you CC someone, everyone who receives it knows that person also receives it. Usage of a cookie is in no way linked to any personally identifiable information on our site. This isnt a concrete rule, and usage of To and CC varies. Whether they do is unknown, but they could. CC and BCC are both ways of sending copies of an email to additional people. This is one of the significant downsides to CC-ing someone. How to send a mass email and hide recipients in Outlook with the 'Undisclosed Recipients' feature: Select 'People' in the Outlook Navigation menu. Notably, the CC format allows everyone to see each other's email addresses, too. If you do want to use it, include any addresses who are indirectly involved in this field. William Antonelli (he/she/they) is a writer, editor, and organizer based in New York City. Savvy. Add a recipient to the "Cc" field. When you cc someone can they see previous emails? Go to Options, and in the Show fields section, select Bcc. Please dont ever do this. Note that To is meant for the primary/intended recipients of the email, and they are usually expected to respond. While email communication is a powerful tool, it can be misinterpreted and downright inefficientespecially if you're referring to less recent correspondence. Using BCC is often reserved for sharing with your boss a tricky customer communication, or sending an email to lots of people where you don't want each one to see the other's email address. This means that the other recipients will not be aware, and the tertiary recipient will not be included in future emails in the thread or conversation. CC stands for "carbon copy," while BCC stands for "blind carbon copy.". The bottom line: someone might see it. You can address the email newsletter to yourself and then BCC all recipients into the message. Still, you will be able to segment subscribers, send them a newsletter, special offers and see statistics. (And Is It Right For Your Office? It can protect you and your recipients from privacy violations your fellow employee wouldnt be of... 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